Institutional Giving Manager

About Pioneer Works:

Pioneer Works is a cultural center in Brooklyn, New York dedicated to experimentation, education, and production across the disciplines of art, science, music, and technology.

Position Summary:

The primary responsibility of this position is to manage institutional donor and prospect relationships by creating compelling, outcomes-driven, and donor-ready letters of inquiry, proposals, reports, and other correspondence for a diverse audience of foundation and other funders. The ideal candidate will be an excellent writer and communicator and possess strong organizational, project management and planning skills. This position will report to the Director of Advancement. This is an opportunity to serve as a member of an ambitious department and grow fundraising skills by working with a breadth of sophisticated funding audiences.


Grant Writing and Portfolio Management (70%)

  • Manage an institutional portfolio of $1.5 million+ by developing, writing, and assembling proposals and reports to corporations and foundations, representing a diverse set of programs.
  • Use excellent discretion and independent judgment in presenting program content and outcomes.
  • Drive stewardship with funders through customized communication as well as the distribution of publications including annual reports, newsletters and event invitations.
  • Own the moves management process for each funder in portfolio, ensuring timely communications and key actions/notes are completed and tracked in donor files and Salesforce.
  • Monitor compliance with grant deliverables and outcomes.
  • Work closely with contracted grant writer, program and fiscal teams to generate narrative content and project budgets.
  • Conduct research on program topic areas/target populations and integrate findings–including statistics–into work product.
  • Coordinate prep and follow-up for donor site visits and meetings.

Prospecting (20%)

  • Meet annual prospecting goals through prospect research that uncovers the potential for $100,000+ in new support each year.
  • Coordinate with colleague(s) in proactively identifying cultivation opportunities among funders in respective portfolios and analyzing prospects.
  • In partnership with the Director of Advancement and the contracted grant writer, lead and craft thoughtful engagement and cultivation strategies and activate on next steps.

Special Projects (10%)

  • Assist with implementing new systems and tools to improve department efficiency and effectiveness.
  • Perform other duties as assigned by the Director of Advancement and CEO as needed


  • Bachelor’s degree required
  • 2+ years of grant writing or persuasive writing experience required
  • Excellent written and verbal communication skills
  • Strong critical thinking, interpersonal, and organizational skills
  • Detail and deadline oriented, with an ability to work well under pressure
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook
  • Previous experience with CRM databases, such as Salesforce, preferred
    • Commitment to diversity, equity, and inclusion and a willingness to expand personal understanding of the root causes of poverty

In alignment with Pioneer Works current policy, all applicants should be available to report to the office at least three days per week. This policy is subject to change.


$65,000 - 75,000/year, based on experience


Please send a cover letter and resume via email to with “Institutional Giving Manager_[Applicant Name]” in the subject line. Please do not call to inquire about your application. Should you match our needs, we will be in contact with you.


Pioneer Works is committed to a diverse and inclusive workforce, one that reflects the varied global community we serve.

Pioneer Works is an Equal Opportunity Employer and does not discriminate on the basis of an individual’s sex, age, race, color, creed, national origin, alienage, religion, marital status, pregnancy, sexual orientation or affectional preference, gender identity and expression, disability, genetic trait or predisposition, carrier status, citizenship, veteran or military status and other personal characteristics protected by law. All applications will receive consideration for employment without regard to legally protected characteristics.